Account Payable Clerk Jobs Dubai | Dubai Organization

KEY OPERATIONAL ACCOUNTABILITIES

Vendor / Suppliers’ Invoice Posting

Collect from hotels/procurement department LPOs/delivery notes and verify arithmetic
consistency vs. invoices charges.
Ensure systematic formal approval of invoices and related supporting documents from HOD
and Management.
Prepare JVs for upload, submit them to A/P Supervisor review before posting to respective
suppliers/P&L accounts and ensure proper cost allocation by business unit.
Update monthly JVs folder for A/P Supervisor review and filing in Monthly Closing Pack
Review.
Collect on month end pending LPOs and prepare listing of accruals for invoices not received
to be submitted to A/P Supervisor review before posting.

Petty Cash / Expense Claim Vouchers Posting

Collect from departments Petty Cash and Expense claim vouchers.
Post vouchers and ensure proper cost allocation by business unit.
Verify validity of vouchers supporting documents/receipts and report any incompliance with
procedure to A/P Supervisor.
Prepare JVs for upload and submit them to A/P Supervisor review before posting.
Payment Process

Run bi-monthly cheques/bank transfers batch payment based on due-dates and submit
payment vouchers to A/P Supervisor for review.
Ensure that suppliers/vendors statement of accounts are in reciprocity with business units
ledgers and coordinate communication with suppliers/purchasing department to resolve any
discrepancy.
Review suppliers accounts monthly to ensure systematic accurate payment allocation.
Administration & Coordination Duties

Coordinate with Suppliers/Vendors’ contacts for cheque payment collection at CSO.
File exhaustively payment vouchers in respective folders for on-site records.
Maintain update on A/P documentation inventory for off-site/external archiving and
coordinate with outsourcing company for annual pick-up in accordance with archiving SOP..

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