Administrative Officer - CoPro Jobs in Canada

Public Services and Procurement Canada - Real Property Services
Ottawa (Ontario), Gatineau (Québec)
AS-02
Indeterminate, Term, Casual
$57,430 to $61,877
For further information on the organization, please visit Public Services and Procurement Canada

Closing date: 23 January 2019 - 23:59, Pacific Time

Who can apply: Persons residing in Canada and Canadian citizens residing abroad.
Apply online

Important messages
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

Did you know that Public Services and Procurement Canada was selected as one of Canadas Best Diversity Employers in 2018 for a second year in a row ? We invite you to join an organization that is committed to ensuring an inclusive workplace and respect for all!

Work environment
GCworkplace is transforming the experience of working for the Government of Canada (GC). Public Services and Procurement Canada (PSPC) is leading this transformation initiative to create modern workplaces that will support the Blueprint 2020 vision of a world-class public service equipped to serve Canada and Canadians now and into the future. In addition to supporting client departments in undertaking their workplace modernization projects, PSPC is piloting GCcoworking. GCcoworking is a project that aims to offer shared general purpose office space for GC employees in the National Capital Area (NCA).

So, what is GCcoworking?

GCcoworking is establishing Government of Canada coworking sites in each node of the NCA and one per national region.
We are creating common GC workplaces where GC employees may work as an alternative to their homes or to their usual central workplace locations, or as a touchdown point between meetings.
GCcoworking locations are accessible GC workplaces which meet the security, workplace safety, ergonomic and telecommunication requirements of employees and programs for enhanced employee flexibility and mobility.
GCcoworking locations are spaces where employees will form connections which may lead to new partnerships and new ideas.

What is the position?

We are looking for individuals who can inspire and motivate GCcoworking users, drive collaboration and build a sense of community. An on-site host, the coPro (Coworking Professional), will play a key role in the success of GCcoworking. The coPro will assist site users with administrative requests, will provide regular reports to management, will host events and will monitor the site to ensure it is being used to its fullest potential, among other duties.

The coPro:

Is an ambassador of the GCworkplace vision
Provides on-site communications
Reports on utilization
Reports on users experience
Is technical support
Is a health and safety officer and a first-aider
Intent of the process
A pool of partially qualified candidates may be established through this process to staff identical or similar positions within the Department of Public Services and Procurement Canada with various tenures such as term or indeterminate appointments. The pool can be used to staff positions in Gatineau and Ottawa with Bilingual Imperative CBC/CBC linguistic profile and Reliability Status security requirement.
Positions to be filled: 4

Information you must provide
Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)
***IMPORTANT*** You must clearly demonstrate in your answers to the screening questions how you meet the education and experience criteria. You must clearly demonstrate where, when and how you have acquired each qualification by giving examples. Failure to provide the above information may result in your application being rejected. Please note that the candidates will be assessed on their ability to communicate effectively in writing using the answers to the screening questions.

EDUCATION:

A secondary school diploma or an acceptable combination of education, training, and/or experience.

Degree equivalency

EXPERIENCE:

Experience in providing client service.
Experience using Microsoft Office Applications (Word, Excel, Outlook).

The following will be applied / assessed at a later date (essential for the job)
Bilingual - Imperative (CBC/CBC)

Information on language requirements

COMPETENCY:

Client Service Competency – Level 1

ABILITIES:

Ability to communicate effectively orally.
Ability to communicate effectively in writing*.
Ability to manage priorities and work under pressure.

The ability to communicate effectively in writing will be assessed using the answers to the screening questions and may be assesed via an exam at a later date.
PERSONAL SUITABILITIES:

Judgment
Engagement
Reliability
Demonstrate initiative and be action-oriented

The following may be applied / assessed at a later date (may be needed for the job)
ASSET QUALIFICATIONS:

Valid First Aid / CPR Certification

Experience in providing administrative support services.
Experience in overseeing and following up on security procedures.
Experience in planning events or meetings including the preparation, invitations and agendas.
Experience in preparing various type of reports.
Experience in providing advice and guidance.

OPERATIONAL REQUIREMENTS:

Be willing and able to render First Aid, if necessary.
Be willing and able to work overtime, sometimes on short notice.

Conditions of employment
Reliability Status security clearance

Be willing and able to work flexible hours during the normal workday (between 7AM and 6PM).

Other information
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

PLEASE APPLY ONLINE. Application received by email will NOT be accepted.

Our intention is to communicate with candidates via email. Candidates who apply on this inventory must include in their application a valid e-mail address and to make sure that this address is functional at all times and accepts messages from unknown users (some email systems block these types of email). It is the candidates responsibility to provide any changes to their personal information to the contact indicated on this job advertisement. It is your responsibility to check both your jobs.gc.ca account and e-mail account regularly to ensure that you do not miss out on any opportunities. Failure to respond in the appropriate timeframe may result in not being referred to the hiring manager. Make sure to check your junk mail.

Candidates must meet the essential qualifications to be appointed to a position

You must be prepared to provide proof of citizenship and proof of education.
Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca

Preference
Preference will be given to veterans and to Canadian citizens, in that order, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans